Configuring View in Box Apps

Select the View block in your Box App that the Box Apps Admin created. Now you can configure the display settings. To do so:

1. Select Edit on the View results page.
2. You land on a Filters tab. Choose what filters you need for this View.
3. Go to the Columns tab. Select or deselect chosen columns.
4. Edit the detailed display settings of specific columns.

Once you are done with the view configuration, select the Save button.

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Saving as a new view

If you don’t edit the view, you can save it as new by selecting the Save as a new view option. This opens a dialog Create a new view, based on current settings where you need to provide a name for your new view. You can also check the metadata template your view uses. Select Create to add the new view to your Box App.

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Editing the view

Select the ellipsis button to Delete or Rename view. The name change of the view is reflected on the View block on your Box App immediately. If you choose to Delete view, you need to confirm it in the dialog with the following information appears: Are you sure you want to delete this view? This view will be deleted and all the settings will be lost. To delete the view, check the box I acknowledge this action cannot be undone and select Delete. Select Edit to edit the display settings of the view.

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Text wrapping

You can adjust the column width and number of lines visible in your view. Locate the slider with + and - symbols to increase or decrease the number of lines in the columns. The text is wrapped in the field when you increase it. Drag the border of a column in the header row of your view to show more or less contents of the field.

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Searching your app

You can search the Box App content and filter the results. See Search for Files, Folders, and Content for details. Searching in View utilizes Box AI.

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Prerequisites

To use Box AI in your View search, you need to first enable Box AI for files in the admin console. For more information, see Configuring Box AI. Type your query into the search box and use the Filter option for Box AI to narrow the results that match your prompt. The Search option allows you to perform a plain text keyword search. Box chooses the best model for your AI—powered search in Apps. Currently there is no option to change the model manually.

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Example

You create a Box App that contains all the contracts with your partners and customers that need to be reviewed. Each contract has a start date assigned and a status: new, under review, approved, rejected.
You want to display all rejected contracts that are starting next quarter. You type “rejected contracts starting next quarter” in the search window. Box AI analyzes your content and filters it to show you only the contracts with rejected status. The default order of view results is Last Modified. To change it, hover over a column name to see if you can sort the view results by parameter specified in the column. The view results can be displayed as a list (default) or a grid. To switch between the list and grid view, select the Switch to Grid/List View icon. When you select the grid view, you can use the slider to choose how big you want the grid items to be: either drag and slide the dot on the slider, or select Decrease (minus) or Increase (plus) icons. To select all the view items in the list, select the checkbox next to the column names. To select all the view items in grid view, select select all. When you select single or multiple items, new buttons appear next to the Save option: Workflow, Move, Download, AI, and Metadata. If you do not select any files or folders, you only have the options to delete, rename, or save the view and manage the display settings.