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Documentation Index

Fetch the complete documentation index at: https://docs.box.com/llms.txt

Use this file to discover all available pages before exploring further.

Click the View block in your Box App that the Box Apps Admin created. Now you can configure the display settings. To do so:
  1. Click the cogwheel icon on the View results page.
  2. You land on a Filters tab. Choose what filters you need for this View.
  3. Go to the Columns tab.
  4. Select or deselect chosen columns.
  5. Edit the detailed display settings of specific columns.
Detailed settings for columns are:
  • Inline Editing – toggle this slider on if you want to allow editing the metadata values of this column inline. To edit the values, find the file or folder you want to edit metadata for on the list. Click the value you want to edit and change it. You can edit dates, text, numbers, and select values from drop-down lists (both single- and multi-select).
  • Formatting - Plain Text or Pill. When you choose a pill, you can also choose the pill color for each option.
Filter and column names depend on the fields specified in the metadata template your Box Admin created.

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Saving a view

Once you are done with the view configuration, click the Save button. Choose between Save or Save as New view. If you choose the latter, a dialog Create a new view, based on current settings appears, where you need to provide a name for your new view. You can also check the metadata template your view uses. Click Create to add the new view to your Box App.

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Editing the view

Click the ellipsis button to Delete or Rename view. The name change of the view is reflected on the View block on your Box App immediately. If you choose to Delete view, you need to confirm it in the dialog with the following information appears: Are you sure you want to delete this view? This view will be deleted and all the settings will be lost. To delete the view, check the box I acknowledge this action cannot be undone and click Delete. Click the cogwheel icon to edit the display settings of the view.

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Text wrapping

You can adjust the column width and number of lines visible in your view. Locate the slider with + and - symbols to increase or decrease the number of lines in the columns. The text is wrapped in the field when you increase it. Drag the border of a column in the header row of your view to show more of less contents of the field.

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Duplicating the view

Click the Duplicate icon if you want to have a copy of your current view. Add the View Name in the text input field and duplicate your view.

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Searching your app

You can search the Box App content and filter the results. See Search for Files, Folders, and Content for details.
NoteMetadata search in View filters in Box Apps supports partial match.
Searching in View utilizes Box AI.

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Prerequisites

To use Box AI in your View search, you need to first enable Box AI for files in the admin console. For more information, see Configuring Box AI. Type your query into the search box and use the Filter option for Box AI to narrow the results that match your prompt. The Search option allows you to perform a plain text keyword search.
Box chooses the best model for your AI—powered search in Apps. Currently there is no option to change the model manually.

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Example

You create a Box App that contains all the contracts with your partners and customers that need to be reviewed. Each contract has a start date assigned and a status: new, under review, approved, rejected.
You want to display all rejected contracts that are starting next quarter. You type “rejected contracts starting next quarter” in the search window. Box AI analyzes your content and filters it to show you only the contracts with rejected status.
NoteYou can also search the whole contents of the Box App with the AI Search. In order to do so, use the search bar at the top of the App.
The default order of view results is Last Modified. To change it, hover over a column name to see if you can sort the view results by parameter specified in the column. The view results can be displayed as a list (default) or a grid. To switch between the list and grid view, click the Switch to Grid/List View icon. When you select the grid view, you can use the slider to choose how big you want the grid items to be: either drag and slide the dot on the slider, or click Decrease (minus) or Increase (plus) icons. To select all the view items in the list, click the checkbox next to the column names. To select all the view items in grid view, click select all. When you select single or multiple items, new buttons appear next to the Save option: Move, Download, and Metadata. If you do not select any files or folders, you only have the options to delete, rename, or save the view and manage the display settings.
NoteYou can use Box AI in views. Hover over the file name and click the Box AI icon in quick actions for a single file query, or select up to 10 files and click the Box AI button in the toolbar. For more information, see Box AI for Documents.