- Hover over a folder and click More Options (). (Or right-click on a folder.)
- Click Settings.
- Collaboration Section
- Privacy Section
- Watermarking Section
- Uploading Section
- Automated Actions Section
- Email and Notifications Settings
- Known Issues
Collaboration Section
The settings in this section are configurable by folder Owners and Co-Owners.| Setting | Description |
|---|---|
| Invitation Restrictions Invitation restrictions settings also apply to all files in the folder. | |
| Only folder owners and co-owners can send collaborator invites | Determines who can send collaborator invites to the folder. If enabled, users with the access level of editor or below are not able to invite collaborators into this folder. |
| Restrict collaboration to Within [your organization] | Determines who can be collaborated into the folder. If enabled, only users within your organization are able to join this folder as collaborators. Within [your organization] is determined by email domain; thus, users from external tenants using your organization’s domain can be invited. |
| Allow anyone who can access this folder from a shared link to join as a collaborator | Determines whether users who follow a shared link to this folder are prompted to join as collaborators. If enabled, also select the access level for these users:
Note Any permissions and restrictions placed on the shared link still apply. |
| Commenting Commenting settings are available only to Enterprise-level accounts. | |
| Disable commenting for this folder | Determines whether people can leave comments and annotations on content in this folder. If enabled:
Note Comment creators can modify or delete existing hidden comments. Any such modification or deletion remains hidden while this setting is enabled. When this setting is disabled, modified comments display. |
| Shared Link Access | |
| Only collaborators can access this folder via shared links | Determines whether people who access the folder via a shared link must also be collaborators in the folder. |
Privacy Section
| Setting | Description |
|---|---|
| Privacy | |
| Hide collaborators and their activity from non-owners | Determines who can view collaborators and their activity in the folder. If enabled, only the folder owner and co-owners are able to view collaborators and their activity in the folder. This setting also removes the ability for non-owners and non-co-owners to invite collaborators. |
Watermarking Section
The settings in this section are configurable by folder Editors.| Setting | Description |
|---|---|
| Watermark Folder | |
| Enable watermarking for this folder | Determines whether content in this folder can be watermarked. Watermarking places a semi-transparent overlay of the current viewer’s username and time of access across a document. Box Notes, video, audio, Flash, and 3D files are currently not supported. |
Uploading Section
The settings in this section are configurable by Owners, Co-Owners and Editors.| Setting | Description |
|---|---|
| Email Uploads | |
| Allow uploads to this folder via email | Determines wheter people can opt to upload content to this folder via email. If selected:
To upload to the folder via email, attach a file to an email, and send the to the email address generated. |
| Overwrite files with the same name when uploading by email or widget | Determines whether files with the same name are overwritten when they are uploaded via email or widget. Configurable only by owners and co-owners. |
Automated Actions Section
| Setting | Description |
|---|---|
| Delete or Unshare | |
| Auto-delete this folder on a selected date | Determines whether this folder is automatically deleted on the selected date. If enabled, also select a deletion date. Note When a folder is auto-deleted, no notifications are sent to the owner or collaborators on the folder. Only Owners can enable this setting for the root folder. Owners, Co-owners, and Editors can enable this setting for sub-folders. |
| Unshare this folder on a selected date | Determines whether this folder is automatically unshared on the selected date. If enabled, also select an unshare date. When a folder is auto-unshared:
Only Owners, Co-Owners, and Editors can enable this setting. |
Email and Notifications Settings
| Setting | Description |
|---|---|
| Notifications | Determines who receives notifications as the result of events in this folder. Select from: • Use my default notification settings - To receive notifications according to your notification preferences in your Account Settings. • Override default settings for this folder and all subfolders - To set custom notification preferences for the folder. If enabled, also select: • Disable all email notifications for all collaborators - To disable all email notifications for this folder and all subfolders, and also disable the ability to select notification events. Only Owners and Co-Owners can select this option. • Which events in the folder and sub-folders will generate notifications (available only when Disable all email notifications for all collaborators is disabled), from: • Previews • Downloads • Uploads • Deletes (selected by default) • Adds a comment (selected by default) |
- Enterprise-wide email notifications: When email notifications are applied in the Admin Console, this becomes the default for all newly created end users until the end user adjusts their settings.
- Individual account-wide email notifications: When email notifications are applied in Account Settings, this becomes the default notification setting for all newly-created folders in the account OR for folders that are set to Use my default notification settings.
- End users in a Box instance can have different account wide settings by manually adjusting their email notification settings.
- Folder-specific level email notifications: When email notifications are applied in Folder Settings, this becomes the default email notification for all files in the folder and subfolders.
- Different users collaborating in a folder can set their own specific folder-level email notifications (if allowed by the folder owner).
Known Issues
- In some cases, notifications are not sent or multiple notifications are sent.
- Due to the notifications are not sent or multiple notifications are sent issue, users may receive notifications about their own actions. For example, they may be notified about any changes they introduced to folders.