Box launch communications
| Template | How to use | When to use |
|---|---|---|
| Awareness Announcement to Company | Send this to users so they know your organization is adopting Box. Raise awareness of Box and outline its benefits. | 2 weeks before the Box launch |
| Go-Live Announcement to Company | Inform users they can start working in Box. Include how to access their accounts and which support resources to use at launch. | Day of the Box launch |
Core Box applications
| Template | How to use | When to use |
|---|---|---|
| Editing and Collaborating in Box | Box offers flexible editing options, enabling you to work with files on your desktop or collaborate in real time through a browser or supported applications. | As needed |
| Box Drive | Box Drive gives you secure access to your Box files and folders directly from Finder or File Explorer. Files remain stored in the cloud and download only when opened. Learn how to use Box Drive to access, edit, save, and manage your content from your desktop. | As needed |
| Box Mobile | Access, share, and collaborate on your content from your mobile device with the Box mobile app! | As needed |
Tool replacement and content migration
| Template | How to use | When to use |
|---|---|---|
| We’re Moving To Box Announcement to Company | Announce that you’re moving from your current tool to Box! | 3 weeks prior to migration to Box |
| Migration Announcement to Company | Remind users about the migration to Box and outline what to expect, when the migration is happening, and what will happen to their content. | 1 week prior to migration to Box |
| Migrate Your Content (End-User Driven) | Are users responsible for migrating their content to Box? If so, let them know what tools are available to do so! | As needed (if user-driven migration) |
External collaboration
| Template | How to use | When to use |
|---|---|---|
| Sharing Content Outside Of Your Organization | Let your users know how to work with others outside of your environment securely and easily. | As needed |
| Vendor Invitation to Collaborate | Give your external partners a heads up on how to accept their invitation to collaborate. | As needed |