> ## Documentation Index
> Fetch the complete documentation index at: https://docs.box.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Annotations in Preview

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An annotation is a comment you can add to a file in Preview.

## Viewing annotations

In the **Annotations** window, Box displays annotations and their latest replies.

Each annotation and reply contains the following details:

* Comment owner
* Date and time
* Content
* If you're the owner of the annotation or reply: the ability to delete or edit annotations and threaded replies

**To view all annotations:** click the bubble icon. Box then displays the **Activity** panel containing comments and their annotations.

**To view an individual annotation:** click the annotation.

If an annotation has more than one reply, between the annotation and its latest reply, Box displays the number of replies. If you click that number, the entire thread expands in the modal.

## Adding annotations

**To add an annotation to a file in Preview:**

1. In the preview of the file, click in the text and drag the mouse to highlight the text on which you want to comment. Box displays the **Add Comment** button near the highlighted text.
2. Click **Add Comment**.
3. In the **Type a comment** field, enter the feedback you want to share.
4. Click **Post**.

## Notifications

When you @mention someone within an annotation, Box sends an email and a Box notification to that person. The email and Box notification contain a link to the annotation on the board, where threaded replies are displayed.

## Replying to annotations

You can add a reply to an existing annotation.

Nested replies--a reply to a reply and so on--are not supported.

**To reply to an annotation:**

1. In the right sidebar, click the annotation.
2. Click **Reply**.
3. In the **Reply in thread** field, enter your response.
4. Click **Post**.

## Deleting annotations

You can delete annotations you own at any time. You must confirm any deletion.

When you delete the top level annotation or global comment, the replies attached with it are deleted.

**To delete an annotation you own:**

1. Adjacent to the annotation, click the ellipsis (**...**) button.
2. Click **Delete**.
3. Confirm the deletion by clicking **Delete**.

## Editing annotations

You can edit replies you own at any time. When you edit an annotation, Box adds the *Edited* label to the annotation.

**To edit an annotation or reply:**

1. Adjacent to the annotation or reply, click the ellipsis (**...**) button.
2. Click **Modify**.
3. Edit the text of the annotation or reply.
4. Click **Update**.

## Editing and deleting global comments

If you're the owner of a global comment, or if you are the file owner, you can edit that comment or delete it together with its entire annotation thread, at any time.

Deleted annotations disappear from the sidebar.

### Editing a global comment

You can edit a global comment you own.

When you edit a global comment, Box adds the *Edited* label to the annotation.

**To edit a global comment you own:**

1. Click the global comment.
2. Click **Modify**.
3. Edit the text of the comment.
4. Click **Update**.

### Deleting a global comment and its annotations

**To delete a global comment you own and its annotations:**

1. Click the global comment.
2. Click **Delete**.
3. Confirm the deletion by clicking **Delete**.

## Resolving annotations

Annotations are either in an Unresolved or Resolved status.

Anyone can resolve an annotation. However, individual replies within an annotation cannot be resolved.

Resolved annotations can be reverted back to Unresolved status.

**To resolve an annotation:**

1. Adjacent to the annotation, click the ellipsis (**...**) button.
2. Click **Resolve**. Box displays the *Resolved* badge in the annotation.

**To restore an annotation to Unresolved status:**

1. Adjacent to the annotation, click the ellipsis (**...**) button.
2. Click **Unresolve**. Box removes the *Resolved* badge in the annotation.

## Filtering and sorting annotations

You can filter annotations and their threaded replies based on:

* **All**
* **Unresolved**
* **Resolved**

Box sorts annotations in ascending order, from top to bottom, based on the date and time of the top-level annotation or global comment.

**To filter annotations:**

1. In the right sidebar, click the **Comments** icon. Box displays the **Comments** sidebar.
2. At the top of the **Comments** sidebar, click the type of filter you want. Box displays the filtered comments, annotations, and threaded replies.