> ## Documentation Index
> Fetch the complete documentation index at: https://docs.box.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Classification Report

<div className="article_labels_list" style={{display: 'none'}} dangerouslySetInnerHTML={{__html: "Reporting , Admin , Reference , Article , Product Utilization , Established"}} />

The Classification report contains information about the classification of the content in your Box account. You must define [filters for the Classification report](#classification-report-filters) before you can run it.

## Classification report details

* **File format**: comma-separated value (.csv) file
* **Filename format**: `shield_classification_run_on_YYYY-MM-DD-HH-MM-SS_Page_#.csv`
* **Folder name format** (each report run is placed in its own folder): `Shield Classification run on YYYY-MM-DD HH-MM-SS`
* **Filename and folder name time zone**: the local [date and time](/en/box-admin-tools/reporting-and-insights/dates-and-times-in-report-data) of the admin who ran the report or who set up the report [schedule](/en/box-admin-tools/reporting-and-insights/scheduling-reports)

### Classification report data columns

This section describes the data columns that are generated in Classification reports.

<table>
  <thead>
    <tr>
      <th>Data Column</th>
      <th>Description</th>
    </tr>
  </thead>

  <tbody>
    <tr>
      <td>Item Name</td>
      <td>The name given to the file or folder.</td>
    </tr>

    <tr>
      <td>Item ID</td>
      <td>A number the uniquely identifies the file or folder.</td>
    </tr>

    <tr>
      <td>Item Path</td>
      <td>(<em>Path</em> in the Classification Report dialog box.) The path to the file or folder from the root of your Box instance.</td>
    </tr>

    <tr>
      <td>Item Type</td>

      <td>
        <p>The type of item. Values in this field can be:</p>

        <ul>
          <li data-list-item-id="e77e111d27c76a0b3a1628ef30c38ca3d">File</li>
          <li data-list-item-id="e2d1f09042703ad3b001c06f38e9aa23b">Folder</li>
        </ul>
      </td>
    </tr>

    <tr>
      <td>Item URL</td>
      <td>The fully qualified URL of the file or folder.</td>
    </tr>

    <tr>
      <td>Classification Name</td>

      <td>
        <p>The name of the classification applied to the file or folder.</p>
        <p>If the file or folder does not have a classification, the field is empty.</p>
      </td>
    </tr>

    <tr>
      <td>Classification Applied Reason</td>

      <td>
        <p>The method used to apply the classification label to the file. Note that this will be empty for files without classification labels. </p>
        <p>Any classification not applied via <strong>Shield MIP</strong> or <strong>AutoClassification</strong> will display as manually classified. This includes files that inherited classification labels from a parent folder.</p>
        <p>Files auto-classified before October 2025 will have an <strong>AutoClassification</strong> value. Files classified after October 2025 show more specific auto-classification policy types (e.g. <strong>Data Type AutoClassification</strong>).</p>
        <p data-pm-slice="1 3 []">Values in this field can be: </p>

        <table>
          <tbody>
            <tr>
              <td><ul><li data-list-item-id="eb8c4a646251d471fd7a5763843872821"><p data-pm-slice="1 3 []">Manually Applied</p></li></ul></td>
              <td><ul><li data-list-item-id="e05c9c4b456dc7c7ac09c3d5725320728"><p data-pm-slice="1 3 []">Shield MIP</p></li></ul></td>
              <td><ul><li data-list-item-id="eef8ea2e461f646c58c120957876428df">AutoClassification</li></ul></td>
            </tr>

            <tr>
              <td><ul><li data-list-item-id="e9fea05326c6052f147e92d401e820715"><p data-pm-slice="1 3 []">Data Type AutoClassification</p></li></ul></td>
              <td><ul><li data-list-item-id="e98aa504b6e35b693f8b04f0b3d5d8a71"><p data-pm-slice="1 3 []">File Type AutoClassification</p></li></ul></td>
              <td><ul><li data-list-item-id="ebed53ffb1925da15c55740188f878424">AI Type AutoClassification</li></ul></td>
            </tr>
          </tbody>
        </table>
      </td>
    </tr>

    <tr>
      <td>Item Owner Name</td>
      <td>(<em>Owner Name</em> in the Classification Report dialog box.) The value in the <em>Name</em> field in User Account Details of the owner of the item.</td>
    </tr>

    <tr>
      <td>Item Owner Login</td>
      <td>(<em>Owner Login</em> in the Classification Report dialog box.) The value in the <em>Email</em> field in User Account Details of the owner of the item.</td>
    </tr>

    <tr>
      <td>Item Author Name</td>
      <td>(<em>Created by Name</em> in the Classification Report dialog box.) The value in the <em>Name</em> field in User Account Details of the user who created the folder or who uploaded the file.</td>
    </tr>

    <tr>
      <td>Item Author Login</td>
      <td>(<em>Created by Login</em> in the Classification Report dialog box.) The value in the <em>Email</em> field in User Account Details of the user who created the folder or who uploaded the file.</td>
    </tr>

    <tr>
      <td>With External Collaborator</td>

      <td>
        <p>Whether the file or folder has any external collaborators. Values in this field are one of:</p>

        <ul>
          <li data-list-item-id="e28e52f9554b30ab686fc19434b002880">Yes</li>
          <li data-list-item-id="ef0d29f80791625991682bf78b7b67dcf">No</li>
        </ul>
      </td>
    </tr>

    <tr>
      <td>Shared Link URL</td>

      <td>
        <p>If the file or folder has a shared link, the value (URL) of the shared link.</p>
        <p>If the file or folder does not have a shared link, the field is empty.</p>
      </td>
    </tr>

    <tr>
      <td>Shared Link Permissions</td>

      <td>
        <p>If the file or folder has a shared link, the shared link permission. Values in this field are one of:</p>

        <ul>
          <li data-list-item-id="e439f5b676a2abe929e5cd0fd0cb6ddad">Can view only</li>
          <li data-list-item-id="ef9d1f9743f73b1cd3662006cdb18a58d">Can view and download</li>
          <li data-list-item-id="ef94c6caa927515b2b02c6ebf733f82f8">Can edit</li>
        </ul>

        <p>If the file or folder does not have a shared link, the field is empty.</p>

        <div class="box-community-info-box">
          <p>
            <Note>
              **Note**

              Shield's download and print restrictions may remove download permissions for some collaborators if defined in an [access policy](/en/box-shield/shield-smart-access-policies/about-smart-access).
            </Note>
          </p>
        </div>
      </td>
    </tr>
  </tbody>
</table>

<h3 id="classification-report-filters">
  Classification report filters
</h3>

This section describes the filters that you can configure to run Classification reports.

<table>
  <thead>
    <tr>
      <th>Filter</th>
      <th>Description</th>
    </tr>
  </thead>

  <tbody>
    <tr>
      <td>Item Type</td>

      <td>
        <p>Select which items will be included in the report, from:</p>

        <ul>
          <li data-list-item-id="e7416a390583c57e6ba65cb6577178528">Files and Folders (default)</li>
          <li data-list-item-id="ebc366af8a46d197c53cabe76a9ea3077">Files - The report will list files only</li>
          <li data-list-item-id="e90ab87ae8cdabc1d461f2f223e2a88da">Folders - The report will list folders only</li>
        </ul>
      </td>
    </tr>

    <tr>
      <td>Classification Name</td>

      <td>
        <p>Select one or more of the classifications you have defined in your organization to limit the report to only files and folders with the selected classification. Select <em>No Classification</em> if you want the report to include files and folders that have no classification applied.</p>
        <p>The default selection is all classification names as well as <em>No Classification</em>., and at least one item (classification name or <em>No Classification</em>) must be selected.</p>
      </td>
    </tr>

    <tr>
      <td>Owner Login</td>
      <td>Optional. Enter one or more managed user names to limit the report to only files and folders owned by the listed user(s).</td>
    </tr>

    <tr>
      <td>Created by Login</td>
      <td>Optional. Enter one or more managed user email addresses to limit the report to only files or folders created by user(s) with the listed email address(es).</td>
    </tr>
  </tbody>
</table>